Operations and Projects Coordinator
£30,000 - £35,000
12 month contract, initially
38 Degrees is one of the UK's biggest campaigning communities, involving over 2 million supporters who campaign to make the UK a better place. We're united by a set of shared values; to defend fairness, protect rights, promote peace, preserve the planet and deepen democracy.
In the space of a week, millions of members could be campaigning on anything from protecting our NHS and stopping cuts to Universal Credit, to saving local libraries and pushing for laws that welcome more refugees.
38 Degrees is fiercely independent. We don't take donations from political parties, or big donors. Were run on hundreds of thousands of small donations from the public. This independence means we never have to hold ourselves back from taking on those with power and can truly listen to our members.
We're looking for an exceptional Operations and Projects Coordinator who is able to hit the ground running in supporting our Operations function and wider team. You'll bring top-class organisational skills and an ability to keep multiple plates spinning at any one time. We work in a fast paced environment where priorities can shift quickly - youll need to be adaptable and ready for the challenge!
Your role will vary; one moment you could be helping to coordinate a team away day and the next you're supporting the recruitment process. You'll need to bring a hands-on approach to your work, and have exceptional attention to detail. By supporting the Operations team, you'll ensure that the organisation stays at the top of its game - delivering high impact campaigns and making 38 Degrees a great place to work.
You will report to the Operations Manager and work as part of the Operations team. We'll be a team of four working closely together, sometimes stepping outside of our own remit, helping one another to ensure we keep the show on the road! From our comprehensive onboarding program - which involves external training - to unlocking your personal learning and development budget, youll benefit from our commitment to helping you grow your career.
This job won't suit someone who wants a quiet, predictable day in the office. We're a supporter-focused organisation and committed to building a better UK for everyone. While the entire team is currently working remotely this role will eventually be office based as covid-19 restrictions are eased and the team transitions to a formal office location. The actual location is still to be determined, but it will be Central London based. You'll be a critical member of the team in making this happen too.
Management and maintenance of office systems, including technical/onsite support for hybrid meetings (internal and/or external participants joining by phone or video conference)
Supporting the operations team in creating an amazing workplace: assisting with search for our new London premises, and working on move logistics
Overseeing the general operations and facilities of the London office, including ordering and replenishing supplies when necessary
Creating a warm and welcoming office experience for internal and external visitors.
Managing the purchase, inventory and maintenance of office and home/office workers equipment.
Organising, coordinating and planning daily operational activities for the wider team.
Planning and organising meetings, logistics for team away days, staff training and employee engagement activities.
Ensuring compliance with all relevant legislation (Health & Safety, Covid etc.) is adhered to, plus any industry-specific best practice guidelines.
Support to the Operations Manager for cheques and payments.
HR support, including data input and preparing reports (People HR information system.
Supporting the operations team with implementation of new policies, recruitment and onboarding/exiting of staff
Creating project management plans, tracking progress, and resolving issues.
Working with the Operations team to review and restructure information on our company intranet and manage any related internal comms
Liaising internally on fixed projects and note taking for meetings as required
Overseeing the audit, development and maintenance of our Google Drive folders and subfolders
How to apply
For a full job description and to apply please visit https://nfpconsulting.co.uk/executive/job/21058
Application is by way of a CV and a Supporting Statement.
Closing date: 10.00a.m. Tuesday 24th August 2021
There is a two stage selection process.
First Interviews: Wednesday 1st and Thursday 2nd September 2021
Second interviews: Monday 6th and Tuesday 7th September 2021
The format of the interviews will be determined by the COVID-19 guidelines and restrictions that apply at the time.